Office Manager

If you are experienced with running an office operation and have strong organizational skills then we want to talk to you. We are looking for an organized, dynamic Office Manager join our team and help grow the company.

The Office Manager will be responsible for the smooth running of the home office operation and working closely with remote locations. Coordinate and perform office administrative support functions to achieve maximum productivity and expense control. Directly participates in departmental administrative decision making. Establishes, implements, and enforces office policies and procedures. Manages a variety of general office activities by performing the following duties personally or through support employees:

 

Essential Duties and Responsibilities 

1.       Oversee general office operations.

2.       Develop and implement policies and procedures for operational activities.

3.       Work closely with accounting regarding AR and AP functions

4.       Company purchasing and managing vendor relationships

5.       Maintenance of office equipment and supplies.

6.       Negotiates and maintains leasing, purchase or service contracts for equipment or other services or programs.

7.       Inventory control of company assets

8.       Liaison for professional relationships (i.e., Building Manager, Attorneys, Insurance Agent, etc.)

9.       New employee orientation and other human resources functions

10.   Participates in gathering of information and submission for Requests for Proposals (RFP) new vendor applications, renewal of existing certifications and business licenses.

11.   Provides weekly updates and reporting.

12.   Coordinates company travel arrangements.

13.    Directly supervises Receptionist/Administrative Assistant.

 

Qualifications

1.       Exceptional organizational skills with great attention to detail a must

2.       Strong oral and written communication skills required

3.       Experience supervising and training staff, including organizing, prioritizing, and scheduling work assignments

4.       Dependable, adaptable, team player with the desire to improve and grow the company

  1. Must have good record keeping skills
  2. Ability to negotiate contracts with vendors
  3. Requires a high school diploma or its equivalent.  Bachelor’s degree is desirable.
  4. Should have a minimum of three years work experience, including supervisory experience in a corporate environment. Human Resources experience a plus.
  5. Must be proficient with Microsoft Outlook, Word, Excel, Internet, etc.

Please send your resume to sean.collins@aajtech.com and mention “Office Manager” in the subject line.

AAJ offers a competitive compensation package based on experience as well as a robust benefit offering including employer paid medical insurance and 401(k) with an employer match.

AAJ Technologies (www.aajtech.com) is an IT solutions company based in Ft. Lauderdale, Florida. . Our customers include mid-to-large size enterprise companies throughout the U.S.  At every engagement we focus on understanding our customers’ business, delivering quality outcomes and building lasting relationships.  Our employees include talented IT professionals focused in their respective technology practices; this focus sets AAJ Technologies apart from other technology consulting companies in the region.​